Arts and Crafts Fairs

How much does it cost to apply? Why do I have to pay an application fee?

Everyone who applies to our fairs pays a non-refundable $25.00 Application Fee. The application fee is not part of the booth fee.

How much does a booth cost? Why are there two application deadlines?

All those who apply before our early application deadline will be reviewed by our committee and jury participants first. All of those who apply after these deadlines will be considered as space allows. A single booth is $125, while a double booth is $250.

Why can't I pay for my booth with my application?

Application is not a guarantee of acceptance, and we do not have the ability to provide refunds if your application is rejected. We therefore have a two step process in place to ensure you are not charged for a booth if you are not accepted by our committee.

What happens if I miss the Early Bird Deadline?

You should still apply! We typically fill out anywhere from 80-90% of our booths in the first pass of early applicants, but that doesn't mean you won't be accepted in the second round decision after the deadline. However, because we only have so much space, it's generally a better idea to apply early to ensure that if you're accepted, there's still room for you!

Can I just give you cash for my booth at the end of the day? What if I don't make any money at the fair?

We understand the risks associated with being an artisan vendor at craft fairs, however, we cannot allow payments to be made for booths on the day of the event.  All booth fees are due by 5PM the day prior to the fair and any vendor who has not made their payment prior to this will forfeit their booth space to anyone on our waitlist.

Do I pay the booth fee upfront?

No, the only payment due at the time of application is the non-refundable application fee. If you are accepted, you will be required to pay your full booth fee.

Can I have the same spot I always have?

No, the map changes for every fair. If you have a specific area or condition in mind (for instance, “I would prefer shade under the trees due to my chocolate melting”), please describe the location you would like in the “special requests” section of your application and send the request to Fairs@LAAC-FLAC.org. We will do our best to accommodate you.

Can I have a different spot than I have been assigned?

No, booth assignments are final Please do not use space outside your 10’x10’ space.

The person next to me didn’t show up. Can I use their spot too?

No, double booths have a higher associated fee.

Can I have an indoor space?

No, we do not take requests for indoor booths available at the Fair at this time.

Our Spring, Summer, and sometimes Fall craft fairs are held on the lawn at Fuller Lodge, adjacent to the Fuller Lodge Art Center, located at 2132 Central Ave, Los Alamos, NM 87544.

Accepted vendors will receive additional instructions via email.

Check In

EVERYONE MUST CHECK IN WITH LAAC STAFF THE MORNING OF THE FAIR. Please check in at the LAAC booth marked on the map prior to setting up. Check in will begin promptly at 7:00am and vendors will not be allowed to check in or begin set up before this time.

When do I set up?

Arrival and Set-Up:

In the past, we have allowed vendors to set up tents the night prior to the event. This year, the Arts Council will NOT have access to the lawn the night before the fair begins and we may be still marking sites early Saturday morning. For this reason, we must insist on no early birds for the fair. We know it takes time to set up, and we will move as quickly as possible. 

We will have our check in desk open promptly at 7AM and will release vendors to set up as soon as booths are marked and ready for them. Please do not try to check in earlier than that and please do not start setting up until we have checked you in. This will prevent any confusion if we have to make last minute changes to the map.

Where do I unload?

Loading and Unloading: 

There are two zones for loading and unloading. The first is in the parking lot in front of Fuller Lodge Art Center. You may not park in the parking spaces for more than 30 minutes. You may not leave your vehicle parked in this lot during the fair. 

The second loading zone is at the North side of the field in the Central Park Square parking lot. You may not load and unload in the fire lane, as this can risk future permits for fairs. You may park in the spaces in the lot. DO NOT PARK IN THE SPACES IN FRONT OF THE BUSINESSES AT CENTRAL PARK SQUARE. The landlord and business owners have asked that we leave the spaces immediately in front of businesses open for their customers. If you violate this request, we may be told in the future we cannot use this area for parking for our fairs.

While many of you like to load and unload in the bus zone on Central Avenue, you do so at your own risk as this is not a designated loading zone. We will be providing parking slips again. You will need to provide a phone number we can contact that day in case your car needs to be moved.

Will there be someone to help me?

We have put out a call for volunteers in our community, and there may be volunteers to help with setting up and/or tearing down tents. Any volunteers will be utilized on a first come, first served basis and are asked not to spend more than 20 minutes with any particular vendor so that we can help as many as possible. Staff are not able to help with set up and or/tear down as they have duties to perform to ensure the smooth operations of the fair. Staff are not allowed to handle vendor works or products. 

Will I need to bring a table?

Yes, all vendors are responsible for supplying their own tables, chairs, displays, tents and weights. We do not have any extra tables or tent weights available to rent at this time.

When can I start packing up?

Please do not begin packing up before 3PM, unless you have arranged with us in advance. You can continue to sell until 4PM, if you would like, but please be packed up by 5pm at the latest.

Weather and Refund Policy

The fair will take place rain or shine unless weather poses a hazard to vendors, staff, or customers. We do not give refunds for withdrawal from the fair due to weather. 

The weather here in August can be warm. We would recommend bringing a reusable water bottle, which you can refill inside the Fuller Lodge Art Center.

According to our stated policies, the last day to receive a refund if you would like to withdraw from the fair is 30 days ahead of time.

If you have not completed your payment within a reasonable amount of time, your booth may be released to a vendor on our waitlist. If you have difficulties with this, please email us directly at Fairs@laac-flac.org

Where do I go if I need help?

The Los Alamos Arts Council booth (labeled on the vendor map) is the base camp for all LAAC volunteers helping with the fair. Please come to our booth and we can assist you. If you cannot come to the LAAC booth, flag down an employee or volunteer wearing a Los Alamos Arts Council tee-shirt or a yellow vest. If there is an emergency, please call 911.

Do I need a tent?

Yes. Starting July 1st, 2026 we require all vendors at our spring and summer fairs to have a tent. This is a health and safety issue due to higher temperatures and unpredictable weather. If you are vending at the fall fair and are under an awning or the portico, you do not need a tent. IMPORTANT NOTE: Tent stakes are NOT allowed to be used on the Fuller Lodge Lawn! If you do not have weights to secure your tent, you may be asked to leave the fair as un-anchored tents can be a hazard. The Arts Council does not have extra weights.

Does my tent need to be a specific color?

No, your tent can be any color.

Is there WIFI?

There is wifi inside Fuller Lodge, however, it usually does not reach booths set up outside, so come prepared to accept payments without wifi or using data from your mobile device.

Where is the bathroom?

There are restrooms located inside historic Fuller Lodge.

Is there a water fountain?

Yes, there is a water fountain near the restrooms in Historic Fuller Lodge.

Can someone booth sit for me?

We may have volunteers available to cover your booth briefly if vendors need to go to the bathroom or grab something from their car. We cannot guarantee this.

If you have further questions, please contact our events coordinator at Fairs@laac-flac.org.

Yes! We value all comments, suggestions, kudos, and feedback we receive. We continuously try to improve the experience of Craft Fair participants, as well as participants throughout the community!

Staff will provide vendors with a vendor survey link during check in. If you desire a physical copy, please let staff know right away.